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Service Writer


A service writer supports a service manager and assists in the daily operation of the service department by maintaining records and documentation associated with servicing of equipment.


service writer


What responsibilities will I have?

  • Answer phone calls in the service department and waits on customers at the service counter
  • Assist in scheduling work, answering questions and advising on repairs within established guidelines
  • Communicate with customers on additional repairs needed and obtains approval
  • Start repair orders, enter tech notes and parts on orders, review for accuracy and obtain service manager approval before finalizing
  • Process warranty claims including computation of charges and filing with the correct manufacturing company in a timely, accurate manner; follow up to be certain that claims are paid
  • Assist service manager in coordinating special promotions, clinics and other departmental events
  • Generate reports and completes other paperwork as requested
  • Review technician time postings for accuracy and assists time reporting
  • Assist customers with picking up, dropping off, loading and unloading equipment
  • Coordinate transportation for equipment coming and going between the dealership and customer sites 
  • Work with delivery drivers and third party vendors to assure timely pickup & delivery
  • Assist the service manager in assuring that the shop is in compliance with governmental regulations, safety guidelines, company policies, and up-to-date on manuals and other resources


What education and training is required?

A high school diploma is required.  Technical knowledge of agriculture or construction equipment is a plus which may be obtained through an associates degree.


To pursue a career as a service writer:

The following high school courses are recommended:  agricultural education, mathematics, business courses and computer courses.


Where can I work?

Service writers are employed by equipment dealers or other mechanical service provider.


Future Job Market / Outlook

The future outlook for a service writer will be good over the next five years.


Suggested Professional Organizations and Associations

  • North American Equipment Dealers Association
  • Regional Equipment Dealer Associations
  • National FFA Alumni Association 
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