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Executive Assistant

 

Overview

An executive assistant provides support to the Chief Executive Officer (CEO) or President of the company performing planning, coordination, scheduling and secretarial activities on their behalf.

 

 

What responsibilities will I have?

  • Act as a personal assistant and confidential secretary
  • Perform secretarial tasks with a high level of competence, inclusive of personal correspondence
  • Attend regular meetings and record resolutions
  • Manage travel arrangements, business schedules and appointments
  • Communicate with other senior management as required and act on the executive behalf in routine matters requiring immediate attention
  • Organize all report and filing methods and procedures, and may participate in other functions such as public relations, accounting and personnel
  • Prepare meeting schedules including coordinating itineraries, compiling materials, organizing annual meetings and reconciling expense reports
  • Compose and prepare correspondence, such as staff notifications, Board minutes, and all messages from the CEO
  • Update and facilitate notifications pertaining to the CEO and internal Executive team such as biographies, new hire welcome announcements, organizational changes, and business contacts
  • Communicate on behalf of the CEO with good judgment and articulate with a clear understanding of the company mission
  • Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
  • Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO well informed

 

What education and training is required?

It is not a requirement but many it may be beneficial for an executive assistant to have an associate’s or bachelor’s degree in business administration.

 

To pursue a career as an executive assistant:

The following high school courses are recommended: agricultural education, mathematics, English, computer courses and business courses.

 

Where can I work?

Executive assistants can be employed by essentially any type of company or organization both large and small.

 

Future Job Market / Outlook

The future outlook for an executive assistant will be good over the next five years.

 

Suggested Professional Organizations and Associations

  • Association of Executive and Administration Professionals
  • National Executive Assistant Association