Coordinator, Accounting and Compliance

Texas Beef Council

Summary

The Coordinator, Accounting and Compliance is responsible for accounts payable and administering daily and monthly accounting functions for the collection and compliance activities within the state of Texas in accordance with state and federal laws and regulations. This role maintains the collections database and communicates with producers, packers, and other key stakeholders, as well as providing exceptional customer service on matters concerning Beef Checkoff payment and programs. Additionally, this position participates in inventory management and order processing.

 
Essestial Functions

 An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.

 
Collections & Compliance 

• Act as a key liaison between TBC and organizations, including the Texas Department of Agriculture, USDA, Cattlemen’s Beef Board (CBB), and others related to collection and compliance activities.
• Collaborate with Industry Relations and Producer Communications to enhance communication with cattle producers.
• Monitor and manage the collections database and liaise with accounting, industry relations, and database development contractors on the technical aspects of new reports and special projects.
• Enter collections transactions and maintain database records on payments, contact information, and field notes. 
• Prepare and distribute refund forms and verify and process refunds, ensuring accuracy and no duplication.
• Monitor and analyze collection site accounts for nonpayments, delayed payments, and irregularities.
• Investigate and resolve compliance issues based on established internal controls.
• Prepare monthly reports and charts on collection and compliance activities.
• Coordinate audit activities with the collection site and auditors and assist external auditors with information and special reports as needed.
• Answers the collections phone line and manages voice mail greetings and automatic replies to address producers' inquiries regarding the Beef Checkoff program.
   

Accounting and Inventory 

• Perform the accounts payable, including maintaining vendor information, invoice processing, and payment tracking. 
• Perform month-end close procedures, including account reconciliation and journal entry preparation, to prepare monthly financial statements.
• Ensure compliance with established internal control procedures and CBB requirements.
• Assist in the collection of information for the annual financial audit.
• Review and adjust resource website material requests.
• Monitor inventory levels to create purchase orders, receive items in the accounting system, and produce inventory reports.
• Serve on TBC cross-organizational teams to advance the organization’s mission. 
• Other duties as assigned.

Minumum Qualifications

• Education - Minimum of a High School Diploma. Associate’s or Bachelor's degree preferred.
• Experience - 3+ years in customer service and accounting.  Experience managing complex databases, customer service, and all bookkeeping functions.  
• Equivalency - none
• Certification(s) - none 

Skills

• Must possess strong organizational, verbal communication, and interpersonal skills.
• The ability to multi-task effectively and communicate at all levels of the company, including vendor representatives, is essential.
• Self-starter with a high level of organization and a disciplined approach to timeline-driven workflow and habits are ideal.
• Must possess excellent attention to detail, sound judgment, responsiveness, discretion, and the ability to maintain confidentiality.
• Proficiency in Excel and accounting software is critical. Loyalty, dedication, and a commitment to the beef industry and TBC are highly valued in this role.

 
Core Competencies

• Adaptability & Resilience - Demonstrating energy and passion for work. Maintaining stable performance and composure under pressure. Turning difficulties and setbacks into opportunities for learning. Adapting quickly and resourcefully to change and competing or shifting priorities.
• Building Trust & Partnerships - Interacting with others in a way that gives them confidence in one’s intentions and those of the organization. Identifying opportunities and taking action to build trusting and strategic relationships (internal and external) to help achieve business goals.
• Communication - Clearly and succinctly conveying information and ideas through a variety of media. Communicating in a focused and compelling way that engages others and helps them understand and retain the message.   
• Courage - Proactively confronting difficult issues. Seeking out those who can help solve a problem. Dealing openly and honestly with others and tolerating nothing less in return.     
• Decision Making - Identifying and understanding issues, problems, and opportunities. Comparing data from different sources to draw conclusions. Using effective approaches for choosing a course of action. Taking action that is consistent with available facts, constraints, and probable consequences.
• Driving for Excellence - Setting high goals for personal and group accomplishment. Using measurement methods to monitor progress toward goals. Tenaciously working to meet or exceed challenging goals. Celebrating achievement and continuous improvement.
• Value Diversity - Recognizing and utilizing the talents, contributions, insights, and skills of people from diverse backgrounds, cultures, and generations. Projecting a sincere appreciation and respect for others' needs, styles, perspectives, goals, and individuality. 
• Work Standards - Practicing good organizational stewardship and setting high personal standards for quality of work. Assuming responsibility and accountability for job duties and actively demonstrating respect for the work of others in the organization. 

 
Company Description

TBC is a mission-driven organization proudly representing Texas cattle producers across the state and working to educate and inspire people to gather around the table over a shared love of beef.

Our core values are: 

• Passion: We are passionate about beef and committed to the work we believe we are fortunate to do. 
• Empowerment: We empower ourselves and others by sharing knowledge, responsibility, and ownership of outcomes. 
• Trust:  We pursue trusted relationships built on integrity, accountability, and collaboration.  
• TBC offers employees a competitive compensation and benefits package and a flexible and collaborative work environment. Our office, located on 17 beautiful acres in NW Austin, is an inviting ranch-style building with a top-notch kitchen and event space designed for beef promotion and education. If you love beef and value a work environment that is passionate, caring, rewarding, fun, inspiring, and fulfilling, look no further than TBC.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Sick Time
• 401(k) with Company Contribution 
• Life Insurance
• Long-Term Disability