How to Write a Resignation Letter: Resigning with Grace & Respect
Preparing to communicate a resignation with your present employer can be an awkward situation, especially if you have spent the last several years of your life working there. The emotions can vary according to your experience while working with the employer. Regardless of the situation, it is always a courtesy to prepare a 1-page resignation letter to follow your verbal communication with your immediate supervisor.
The resignation letter should include the fact that you have made the decision to leave the organization along with the date your resignation is effective. You should also consider including a “thank you” to your employer for the experience and opportunities you have had during your employment. Regardless of why you are leaving, if you mention why you are leaving, avoid negative comments about anyone or disparaging information about the company, your supervisor, or your team members. Many employers will keep the resignation letter on file and could potentially be used during reference checks in the future; therefore, keep it professional and polite. It’s always a good practice to “not burn bridges,” because you never know what will come in the future.
Keeping your resignation letter brief and to the point is suggested. An honorable thing to include might be offering to help during the transition period and the following weeks. The time to deliver the letter of resignation (in-person or via email) is immediately following your verbal communication (via phone or face-face). Finally, always keep an open mind. While not likely, some leaders will attempt to make it hard for you to leave and ask for an opportunity to pitch a counter offer for you to stay. Don’t be offended if this does not happen; it’s just another reason to keep your resignation professional and polite!
For other tips on how to leave your job with dignity and integrity, check out this article. You may also be interested in checking out AgCareers.com if you are considering making a career move.