Requisition ID: 38082 

Job Description:  

About the role.

To provide comprehensive administrative support for McCain Farms by managing front office activities, facilitating farm logistics, and ensuring efficient office operations.

What you’ll be doing.

• Serve as front office receptionist: greet visitors, answer and direct phone calls.

• Guide truck drivers to correct destinations on the farm.

• Accurately weigh trucks and record data.

• Accurately prepare sales orders in the sales system for order placed

• Prepare bills of lading and other applicable shipping documentation for applicable orders.

• Coordinate with the production and shipping teams on order status and communicate relevant information (i.e. delays) to customers and carriers as appropriate.

• Assign appropriate grades to weight slips and input data into spreadsheets.

• Process purchase orders for the packing shed.

• Accurately process sales order and shipments in accounting system

• Track and record inventory movements (boxes, bags, slip sheets, pallets).

• Document daily shipping information for Good Agricultural Practices (GAP).

• Coordinate with carriers to schedule order pick-up times.

• Manage CFIA inspection requests for US-bound shipments.

• Perform other administrative tasks as required by management.

What you’ll need to be successful.

• Post-secondary education in Business Administration or a related field preferred.

• Minimum one year of experience in office administration and/or accounting.

• Demonstrated attention to detail with the ability to multitask and work efficiently.

• Strong communication skills, both oral and written.

• Proficient in obtaining and synthesizing information from multiple sources.

• High degree of tact and professionalism when interacting with internal teams and external vendors; ability to build effective working relationships.

• Excellent organizational and planning skills.

• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.

• Willingness to work flexible hours, including extended hours during planting and harvesting seasons.

About the team.

This position reports to Manager Finance and Administration and is an on-site position due to the operational nature of the role.

About McCain.

Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

The McCain experience.

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.

Our purpose is grounded in building meaningful relationships. We’re big believers in the power of working together in person—it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.