Administrative Assistant - Marketing

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Job Title: Administrative Assistant - Marketing
Location: Arden Hills, MN, Midwest United States, USA

Company: Land O Lakes
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Career Type: Marketing/Branding
Job Type: Full Time

Job Description: As stated in the Land O'Lakes Job Posting policy, all employees who post for an internal opening must inform their current manager at the time they apply.

Our growth relies on our extraordinary talent. Unlock your greatest potential at Land O'Lakes by continuing to make a difference, driving results and growing your career.

Administrative Assistant - Marketing

Job Description
As the Central Marketing Administrative Assistant, you will provide critical support by performing a range of diversified and time-sensitive duties. In this Arden Hills, MN based role you will be a critical partner to 4 central marketing directors in executing the day-to-day business activities both within the organization and with external partners. In this role you'll have the opportunity to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment. If you strive to provide exceptional support and enjoy problem solving, thinking outside the box, and are excited by change, this is the role for you!

Essential Duties:
Strategically manages interactions and prioritizes people and situations in need of attention. Understands priorities to proactively route, research, respond to requests / correspondences and make scheduling decisions

Provides proactive and sophisticated calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities

Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested

Creates meeting agendas, proactively works with attendees to ensure content and presenters are prepared

Coordinates presentations, memos, or other correspondences; proofreads and distributes

Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events

Manages small projects, processes, and workflows across multiple parties; can bring the pieces back together to create a finished product

Agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the team

Arranges complex travel coordinating pre-departure through arrival details

Ensures proper documentation and timely submission of all expenses and invoices using Concur

Collaborates and partners across other administrative coordinators to aid and provide backup support as needed

Creates purchases orders and tracks and maintains purchases and ensures vendors are paid

Meet business deadlines which may require occasional working after business hours and/or weekends

Onsite presence required at our Arden Hills office on Tuesdays and Wednesdays, with flexibility for additional or alternate days as needed.

Knowledge, Skills and Abilities:
Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation

Possess composure under pressure and demonstrates good decision-making skills

Detail oriented and driven to deliver work with the highest degree of accuracy

Proactively identifies problems and works to resolve them before they escalate

Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment's notice

Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects

Requires Education and Experience:
5 or more years of administrative support - including support at the director or above level

Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.)

Prior experience handling confidential data and information

The salary range for this role is $50,240 - $75,360

Grade:

N12

To apply please click on APPLY TO THIS POSITION

Job Post Date: 06/01/25