• Understand your teams' organizational priorities to be able to proactively route, research, and respond to requests and make scheduling decisions.
• Provide proactive calendar management, maintaining both day-to-day and long-term scheduling of meetings, projects and priorities.
• Provide travel assistance for VPs upon request.
• Coordinate various meetings and events. These may range from small to complex, and may be in-person, virtual, or hybrid. Tasks may involve preparing PowerPoints, ensuring presenters are prepared, managing registration/food/meeting room reservations/meeting technology.
• Assist with tasks related to personnel changes (onboarding meetings, laptop, phone, managing email distribution lists, updating organizational charts)
• Handle general purchase requests, invoice reconciliation, and document creation/routing.
• Manage license and subscription renewals
• Other tasks and processes as necessary to support business operations

• 2+ years administrative or event planning/coordination experience; a degree may be considered in lieu of experience.
• Excellent professional verbal and written communication; understands nuance and adapts communication style based on audience and situation.
• High attention to detail with ability to manage multiple competing priorities effectively.
• Advanced proficiency in Microsoft Office Suite and related tools.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and decisive, with ability to take ownership and execute requests to completion.
• Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects.

• Experience with Ariba, Medius, Docusign
• Confidence exploring and learning new systems.

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