SUMMARY: Assists the Purchasing & Distribution Manager by compiling information and records to prepare purchase orders for procurement of any of the following: agricultural chemicals, fertilizer, seed, feed, equipment, and/or technology.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Receives orders from locations and sources product by evaluating inventories and comparing to sales history. Determines whether the transfer of product should be done in-house or purchased externally.
Coordinates the transfer and/or purchase of product with locations, vendors and/or trucking companies including determining whether additional product should be purchased based on sales history.
Places orders for bulk product under the direction of the Purchasing & Distribution Manager.
Communicates with locations to enable them to make informed buying decisions. Determines which vendor brand should be purchased when product is available. Monitors location purchase requests for reasonableness.
Compiles pricing information from vendors and distributes to all locations.
Maintains, tracks, and reconciles inventory on products including consignment inventory if applicable. If applicable, runs consignment reports for all vendors to determine what products need to purchased from consignment.
Authorizes the payment of invoices. Requests return of merchandise to vendors. Reconciles and resolves discrepancies between invoices, purchase orders, receiving reports, and/or credit memos.
Provides weekly reports to locations on slow moving inventory "long list" and consignment inventory if applicable.
Maintains copies of purchase orders in case of system failure.
Other work-related duties as assigned by supervisor/manager.
Reliable and regular attendance is expected.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Associates Degree and four years experience in a business environment using spreadsheet and word processing software.
OTHER SKILLS and ABILITIES:
Experience with the Microsoft Office package.
Excellent written and verbal communication skills.
Experience using an automated purchasing system such as Oracle, SAP, etc.
Ability to handle multiple priorities in busy environment.
Helena Agri-Enterprises, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.