Grain Farmers of Ontario is looking for a reliable, detail-oriented individual to join our Finance team as an Accounting Administrator. Our ideal candidate has strong organizational skills, a solid understanding of accounting principles, and experience with data entry and financial record keeping. They take pride in accuracy, enjoy working with numbers, and are comfortable using accounting software and Excel. If you are a team player who enjoys contributing to a supportive and  professional workplace, we invite you to apply for this opportunity!

The Role 
The Accounting Administrator plays an important role in improving workflow efficiency and accuracy in day-to-day financial operations by managing financial transactions related to accounts payable, accounts receivable, and general financial processes. Key responsibilities include accurately processing invoices and payments, maintaining financial documentation, preparing reconciliations, and assisting with general ledger entries and internal claims, under the guidance of the Senior Accountant.

Your day-to-day

• Perform day-to-day accounts payable and receivable functions, including invoice processing, performing payment runs, and maintaining accurate financial records in accordance with internal policies, payment terms and timelines.
• Manage the setup and maintenance of vendor accounts, monitor payment terms for each, and communicate with each vendor as needed to resolve discrepancies and ensure efficient payment cycles.
• Manage the SAP Concur Invoice and Expense system, and the corporate credit card program, providing staff training, support, troubleshooting, and ensuring compliance with organizational policies.
• Prepare journal entries and support month/year-end Close by creating journal entries with supporting documentation, assist with accruals, and contribute to monthly and year-end closing processes by ensuring timely and accurate financial reporting.
• Complete regular reconciliations of accounts payable, receivable, bank accounts, and other general ledger balances; investigate discrepancies and maintain up-to-date financial records.
• Support Cash Management Activities through the Recording and reconciliation of bank transactions, processing internal fund transfers, and monitoring daily cash balances to support treasury activities and liquidity planning.
• Assist with the preparation of supporting schedules and documentation for annual audits, liaise with auditors, and help implement and maintain effective internal financial controls and processes.
• Provide cross-functional support through collaboration with other departments to address financial inquiries and provide backup coverage for Finance/Office Assistant or Fee Collection & Reporting Specialist as needed.
• Contribute to process improvements that enhance financial workflow, accuracy, and service to internal stakeholders.
• Contribute to finance or administrative-related special projects, including system upgrades, process automation, and troubleshooting. 
• Develop and maintain effective working relationships within the team and across all departments.
• Performs other duties, as required.

What you will Bring
Education & Experience

• Diploma or Certificate in Accounting, Finance, or Business Administration.
• 1-3 years of experience in a similar accounting role.
• Experience with accounts payable/receivable, reconciliations, and ERP systems (e.g., Microsoft Dynamics 365 Business Central).
• Experience with SAP Concur, Payworks, JET Reports, or Power BI is an asset.
• Experience working in agriculture or non-profit settings is an asset.
• Chartered Professional Accounting Administrator (CPA) or working towards is considered an asset.

Knowledge, Skills & Abilities

• Understanding of accounting principles and proven ability to process transactions, reconciliations, and general ledger functions.
• Ability to ensure data entry and transaction processing accuracy through strong attention to detail.
• Demonstrated ability to communicate effectively—both verbally and in writing—with internal and external stakeholders to educate, provide support, and resolve issues.
• Highly organized and skilled in time management to ensure tasks are completed efficiently and deadlines are consistently met.
• Familiarity and comfort with digital systems and tools for ease of use and the ability to troubleshoot and guide staff through system issues.
• High level of professionalism and confidentiality.
• Collaborative mindset and willingness to work independently and as part of a team.
• Intermediate Microsoft Excel skills
• Proficiency with MS Office 365 (Word, Outlook, PowerPoint etc.).
• Sound judgment, critical thinking, and integrity in all actions.

What we offer
Grain Farmers of Ontario is a team of passionate, hardworking people focused on using teamwork and collaboration to bring the greatest value to our farmer-members. We offer Competitive salary and a robust benefit package including medical, dental, life insurance and a pension program withemployer contributions. All staff receive 10 sick days per year, 5 of which are paid, and a minimum of 3 weeks' vacation to start. We value supporting our team members to reach their full potential by offering every employee the opportunity for learning and development through our development focused performance management system. We also like to have a little fun! We have an active social committee providing fun and interesting social events. 

About Grain Farmers of Ontario
Grain Farmers of Ontario is the province's largest commodity organization, representing Ontario's 28,000 barley, corn, oat, soybean and wheat farmers. The crops they grow cover 6 million acres of farm land across the province result in over $27 billion in economic output, and are responsible for over 92,000 jobs in the province.

Grain Farmers of Ontario is an organization that values teamwork, honesty, integrity, kindness and work ethic. We pride ourselves on our team atmosphere, and we all work together to create a business atmosphere that allows for the highest returns for our farmer-members.

To apply for this role click the 'APPLY TO THIS POSITION' icon. Submissions must be in the form of a resume with an accompanying cover letter detailing your experience and qualifications related to the position. Applications without a cover letter listing detailed information regarding relevant qualifications and experience will be deemed incomplete and will not be considered.

Location: Guelph, ON 
Hours of work: Part-Time (28 hours/week) 
Application Deadline: Sunday, September 7, 2025 @ 11:59 pm

Grain Farmers of Ontario is committed to a fair and inclusive work environment. We will endeavor to accommodate the needs of qualified applicants in all parts of the hiring process. If you require accommodation during the hiring process, please reach out to Human Resources at hr@gfo.ca 

All resume information is received in confidence. While we appreciate and thank all applicants, we will only directly contact those candidates selected for an interview