Executive Assistant to CEO

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Job Title: Executive Assistant to CEO
Location: Mahomet, IL, Midwest United States, USA

Company: Farm Credit Illinois
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Job Type: Full Time

Job Description: About Farm Credit Illinois (FCI)

FCI is a farmer-owned lending cooperative headquartered in Mahomet, Illinois, with >$7 billion of owned, managed, and collaborated loan assets and investments. With a core purpose of Helping Farm Families Succeed, FCI is owned by 18,900 farmer, rural landowner, and agribusiness members in the southern 60 counties of Illinois. FCI is one of many Farm Credit System Associations which collectively serve all 50 states, Washington DC, and Puerto Rico.

At Farm Credit Illinois, we are committed to fostering a workplace that celebrates diversity, equity, and inclusion. We believe that a diverse team brings unique perspectives and experiences, making us stronger and more innovative to serve our members. We offer comprehensive benefits that include medical, dental, and vision, as well as paid time off programs, such as vacation, sick leave, parental leave, holidays, and more. FCI invests in employees' futures by offering a 401k plan with employer match, as well as professional development and learning opportunities to help our employees grow in their career. Our core values-family, integrity, relationships, expertise, and passion, are the foundation of our culture, and we strive to exemplify these values in every aspect of our association.

Why Join Us

Competitive compensation package. Grade and salary commensurate with experience, with an annualized base salary range of 65,000.00 - 95,000.00 plus a bonus based on team and individual performance. This range is a good-faith and reasonable estimate of the range of possible compensation at the time of this posting.

Comprehensive benefit package includes 401(k) with 3% employer contribution and 6% employer match, vacation days, sick days, 13 paid holidays, parental leave, and volunteer leave, along with medical, dental, vision, and life insurance as further described at https://www.farmcreditfoundations.com/fcfbenefits/

Professional development and career growth opportunities.

Opportunity to work for a reputable and community-focused financial institution dedicated to a positive, collaborative work environment that encompasses the association's mission to serve our members and the agricultural industry as we strive to help farm families succeed.

Description/Job Summary

This role is part of the Executive Office consisting of the CEO, senior leadership team, and other Executive Office support roles. The incumbent provides administrative support to the CEO, senior leadership team, and the Board of Directors. This support includes managing a wide range of tasks and collaborating with others. It requires an expert skillset in detail-oriented work, organization, time management, and communication.

Responsibilities/Duties

Executive Support

Provides administrative support and assistance to the CEO, including yet not limited to:

o Assists with management of the CEO's schedule and calendar, including meetings, events, and travel arrangements.

o Manages incoming and outgoing communications, such as emails, phone calls, and other correspondence.

o Organizes and prepares materials for meetings as needed, including creating reports and presentations.

o Handles confidential documents, corporate files, and agreements, ensuring proper filing and retrieval systems.

o Serves as a liaison for various stakeholders, including other senior leaders, employees, the Board of Directors, Farm Credit system contacts, the regulator, external auditors, and vendors.

Provides administrative support to the senior leadership team, including yet not limited to:

o Schedules Strategy Committee and other senior leadership team meetings and retreats, including the coordination of agendas and guests, as directed by the CEO.

o Attends Strategy Committee and other meetings, as requested by the CEO, to prepare meeting notes and document decisions.

o Manages assignments coming out of Strategy Committee and other senior leadership meetings.

Manages correspondence with the Farm Credit Administration (FCA)

Distributes FCA correspondence to appropriate parties.
Schedules quarterly meetings.
Posts materials to secure FCA site as directed by senior leaders.
Updates the Association FCA profile quarterly.
Manages FCA site access.

Collaborates on the collection and submission of various information requests.

Collaborates with other Executive Office support roles to ensure effective day-to-day operations of the Executive Office.

Supports the planning and execution of initiatives led by the CEO and/or Strategy Committee, including monitoring timelines, deliverables, and progress, and collaborating with others to ensure alignment and completion.

Board of Directors Support

Oversees scheduling board meetings and establishing agendas, as directed by the CEO.

Collaborates on board meeting logistics, including participant invitations, location logistics, and third-party coordination.

Attends board meetings, or portions thereof, and collaborates on taking minutes and completing post-meeting tasks.

Collaborates on the coordination of administrative duties related to the Board of Director election process.

Coordinates, compiles, and posts board materials as directed by the CEO in coordination with other Executive Office support roles.

Collaborates on the coordination of board technology support.

Collaborates with other Executive Office support roles to ensure effective board operations.

Association Communication and Alignment

Supports and documents annual association communications schedule to ensure timely, consistent communication from the CEO and the senior leadership team.
Provides information for association events, including agenda planning, across the Association to create consistency and ensure organizational awareness throughout various functions.

Data Security and Confidentiality

Risk management is every employee's responsibility. This includes, yet is not limited to, appropriately protecting the confidentiality, security, and integrity of the Association's systems and data and clients' data

Required Skills

A high caliber of professionalism, proactive thinking, problem-solving, independence, communication and service quality is required.
Expert oral and written communication skills sufficient to discuss a variety of job-related topics, and to effectively communicate complex topics to a variety of audiences.
Skill in establishing and maintaining relationships with a variety of internal and external parties
Expert in prioritizing multiple tasks, displaying focus, flexibility and commitment in execution resulting in managing deadlines accordingly
Skill in organizing material and information in a systematic way to optimize efficiency.
Skill in utilizing time in an efficient and effective manner and prioritizing multiple tasks.
Skill in utilizing critical thinking to implement regulations and procedures, effectively executing and communicating key Association functions.
Skill in managing own emotions, recognizing and influencing others' emotions, effectively handling conflict, and demonstrating resilience and adaptability under stress.
Skill in planning and coordinating the various aspects of a meeting or event.
Skill in capturing and documenting minutes and notes.
Skill in utilizing technology to increase efficiency.
Working knowledge of Word, Excel, PowerPoint, and Outlook sufficient to create, update and save a variety of documents.

Required Qualifications

Associate's degree in business, finance or related field and 5 years of experience in administrative support or office management, preferably with at least 3 years of executive-senior level support.

Or equivalent education, experience, and skillset sufficient to perform the essential functions of the job.

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at careers@farmcreditIL.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information about our commitment to equal employment opportunity, please click here.

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Job Post Date: 06/19/25