Travel & Meeting Senior Process Expert

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Job Title: Travel & Meeting Senior Process Expert
Location: Indianapolis, IN, Midwest United States, USA

Company: Elanco
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Job Type: Full Time

Job Description: At Elanco (NYSE: ELAN) - it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We're driven by our vision of 'Food and Companionship Enriching Life' and our approach to sustainability - the Elanco Healthy Purpose™ - to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals' lives better makes life better - join our team today!

Your Role:

We are seeking a knowledgeable and meticulous Travel and Meeting Subject Matter Expert to support our Concur site refresh project and support the Travel Director with operational needs. The ideal candidate will have experience with SAP Concur Travel and Expense systems and will be responsible for data gathering, data validation, audit rule review, configuration of travel settings and prompts, system testing and providing relevant training on Concur and company Travel & Meeting policies.

Your Responsibilities:

Data Management:

Collect and validate data required for the Concur site refresh project. Ensure data accuracy and integrity throughout the project lifecycle.

System Configuration:

Review and update audit rules, travel settings and prompts within the Concur system to align with company policies and compliance requirements.
Customize workflows, approval hierarchies and reporting templates as needed.

Testing and Quality Assurance:

Develop and execute comprehensive test plants to ensure system functionality and compliance.
Identify, document, and resolve any issues or discrepancies during the testing phase.

Training and Support:

Develop and deliver training programs for employees on the use of the Concur Travel and Expense system and Meeting platform.
Provide ongoing support and troubleshooting to users, addressing inquiries related to system issues or expense reporting processes.

Policy Compliance and Reporting:

Ensure all travel and meeting activities comply with company policies and regulatory requirements.
Collaborate with the finance team to generate reports on Travel and Meeting trends, compliance tracking and auditing.

Collaboration and Stakeholder Engagement:

Serve as the primary point of contact for Concur, TMC, Hotel and Meeting platform.
Work closely with external vendors and service providers to coordinate system updates and resolve issues.
Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned.

Process Delivery:

Support the Travel Director with supplier meeting organization.
Support the centralized travel account reconciliation process.
Manage travel-related inbox communications and provide solutions to problems.
Able to communicate effectively with employees to help resolve travel issues.
Able to create and track resources that enable the travel department to guide employees through the travel program
Assist team with creating vendors, getting invoices paid, and managing teams POs.
Create all trouble tickets with Concur and/or IT and follow them to ensure they are resolved.
Join bi-weekly calls with FCM and Concur to help with the transient of the travel team.
Join in all calls with suppliers/vendors to have a better understanding and assist where they are needed.
Manage and assist with CVENT for small meetings.
Assist the hotel RFP project.
Enhance organization and department effectiveness and efficiencies through means of identifying and owning steps to improve processes.
Assist with making changes and updates to the travel section on The Spot.
Develop and design KPI dashboards.

What you need to succeed (minimum requirements):

Education: Bachelor's degree in business administration, Finance, Information Technology, or a related field
Required Experience: Minimum of 5 years of experience managing and supporting SAP Concur Travel and Expense systems or similar platforms
In-depth knowledge of Concur configuration, including travel booking and reporting functionalities
Strong analytical and critical thinking skills with keen attention to detail
Excellent communication and people skills, with the ability to work effectively with employees at all levels of the organization
Project management experience is a plus
Initiative-taking professional with excellent customer service and strong working/team building relationship skills
Ability to influence and establish credibility, trust and rapport with internal and external stakeholders and colleagues and is able to work as a member of a team
Ability to recognize changing needs and pre-prioritize activities, accordingly, is able to complete assigned projects and meet defined objectives and milestones

What will give you the competitive edge (preferred qualifications):

SAP Concur Implementation and Configuration Certification
Relevant project management certifications (e.g., PMP) are advantageous

Additional Information:

Travel: Up to 20% for project work and client/customer interaction
Company Overview

Don't meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

Multiple relocation packages
Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
8-week parental leave
9 Employee Resource Groups
Annual bonus offering
Flexible work arrangements
Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

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Job Post Date: 05/08/25