Administrative Assistant


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Job Title: Administrative Assistant
Location: Winnipeg, MB, Prairies Canada, Canada
Company: Bayer CropScience
Industry Sector: Agribusiness
Industry Type: Plant & Soil Sciences, Seed & Biotechnology
Job Type: Full Time
Salary: Competitive
Job Description:

At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice.

Administrative Assistant

This opportunity provides administrative support to ensure that the Winnipeg Trait & Pipeline Delivery site located in Berry Street, is operating efficiently and in adherence to good financial stewardship. This role supports the site’s efforts towards driving meaningful interactions with communities, and environmental stewardship as well as facilitating employee engagement initiatives.

 

This is a 19-month contract position and is based out of the Berry Street office in Winnipeg, Manitoba. 

 

What you will do: 

  • Manage the Accounts Payables of the sites by coordinating with accounting, finance, AP, and vendors. Supports the Site Lead in controlling costs and managing the site’s budget by providing reports and actual vs planned cost analysis.
  • Works within the company’s systems to orchestrate purchase orders, service entries, contracts, and submission of capital projects.
  • Coordinate repair and maintenance (R&M) activities with suppliers and with the Engineering Lead, ensuring work is performed according to company standards. Performs supplier audits, and maintains vendor documents (contracts, insurance, workers comp, audit reports, etc.). Supports the Engineering Lead in maintaining the site’s contractor program.
  • Provides functional alignment for administrative functions.  Provides remote coverage and support for the Smart Park site when needed.
  • Managing the inventory levels of key supplies (office, operations, and laboratory) based on consumption.
  • Champion Planet Impact & Community Engagement initiatives, specifically community outreach for the combined sites. Submit and maintain the site’s environmental records.
  • Supports the Site leadership team in organizing and rolling out employee events, activities, and communication to increase morale and engagement. Coordinates meeting schedules, room reservations, and calendar management.
  • Coordinate with the landlord on the upkeep requirements of the facility, and common areas.
  • Maintains the SharePoint sites for the site.
  • Coordinate with global security in maintaining the site’s security systems, including access cards, audits, inspections, and maintenance activities.
  • Tracks all site’s assets, including asset tagging, transfers, and/or retirement requests.
  • Coordinate the maintenance of company vehicles and ensure compliance with the vehicle safety program. Maintain the fleet management policy.
  • Facilitates onboarding for new employees.
  • Coordinate orientations and facility tours. Prepares the needed materials, schedules, personnel, and supplies for the event.

 

Who you are: 

  • Proven administrative experience in a large business/organization/multi-site operation.
  • Strong working knowledge of financial/accounting/accounts payable software (e.g., SAP, Source-to-Pay systems, LEPSI, etc.)
  • Proficient with Microsoft Office (Word, Excel, PowerPoint)
  • A post-secondary education in business administration, finance or human resources is preferred. A suitable combination of certifications/trainings and experience in office administration may be considered in lieu of education.
  • Strong English written/verbal communication skills and ability to communicate between cross-functional teams.
  • Exceptional organizational skills and ability to prioritize daily tasks.
  • Accuracy and attention to detail.
  • Must be a self-starter and is able to work independently.
  • Experience in employee relations and facilitating engagement programs is considered an asset.
  • Experience in agriculture, R&D operations, or related field is preferred but not required.

 

This position requires full vaccination against COVID-19.? 

 

What we offer: 

  • Competitive compensation and rewards package 
  • Collaborative, diverse and inclusive culture 
  • Career development and global opportunities 
  • Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings 

 

Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees’ differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer’s values and purpose. 

 

Learn more about our values and purpose at: https://www.bayer.com/en/ca/canada-our-purpose-values 

 

All referral candidates must first be submitted via our internal referral system by a current Bayer employee in order to participate in the referral program. Once a Bayer employee has successfully referred you in our system, you will receive an automated email with instructions on how to complete your application. 

 

#LI-CA 

#LI-Onsite 

Bayerwelcomes and encourages applications from people with disabilities. Candidates participating in ourselection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can bemade.

Location:

Winnipeg

Division:

Crop Science

Reference Code:

640162

To apply please click on APPLY TO THIS POSITION
Job Post Date: 05/25/22
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