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Receptionist/Administrative Assistant - Chicago, IL


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Job Title: Receptionist/Administrative Assistant - Chicago, IL
Location: Chicago, IL, Midwest United States, USA
Company: Archer Daniels Midland Company (ADM)
Industry Sector: Agribusiness
Industry Type: Commodities and Trading
Career Type: Administrative/Clerical
Job Type: Full Time
Minimum Years Experience Required: N/A
Salary: 0
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For more than a century, the people of Archer Daniels Midland Company (NYSE: ADM) have transformed crops into products that serve the vital needs of a growing world. Today, we're one of the world's largest agricultural processors and food ingredient providers, with approximately 40,000 employees serving customers in hundreds of countries. With a global value chain that includes approximately 450 crop procurement locations, more than 330 food and feed ingredient manufacturing facilities, 62 innovation centers and the world's premier crop transportation network, we connect the harvest to the home, making products for food, animal feed, industrial and energy uses. Learn more at www.adm.com

Receptionist and Administrative Assistant - ADM Global Headquarters, Chicago, IL

This is a non-exempt level position

Description:
ADM's global headquarters in downtown Chicago seeks a dedicated and detail-oriented professional to fulfill a dual role as a receptionist and administrative assistant. The position requires a mature, diligent and highly organized person with the desire and ability to provide exceptional support in a fast-paced environment. The successful candidate will have strong business skills and the ability to prioritize effectively.

Responsibilities:

The receptionist/administrative assistant will be responsible for the following:
  • Provide administrative support for business meetings at the global headquarters through: running guest registration, arrivals, meeting support and logistics.
  • Meet and greet customers, vendors and other visitors via security guidelines and in a friendly manner.
  • Work closely with team of Executive Assistants in providing support for business meetings/events, and other office management needs.
  • Monitor and maintain office supply levels
  • Handle office facilities, repairs, maintenance requests, and conference rooms.
  • Update location telephone directory.
  • Provide administrative support to a senior executive, including but not limited to: handling calendar, travel, expense reports and special projects.
  • Clerical duties to include, but not limited to copying, faxing, filing and mailing
  • Distribute and or collect daily deliveries (US Mail, UPS, FedEx)
  • Maintain files/record retentions.
  • Assist with scheduling arrangements of on-site and off-site meetings, business travel and events.
  • Effectively lead time and projects, based on priority and demand.
  • Work as a standout colleague, supporting ADM and its global headquarters in its mission and strategies, and demonstrating the ADM values.
Qualifications and Competencies:
The receptionist/administrative assistant will be hands on and resourceful and possess a strong work ethic and professional persona in addition to the following:
  • A strong spirit of teamwork and partnership and a confirmed ability to cultivate and maintain positive working relationships with all people at all levels inside and outside of the organization.
  • A professional demeanor and personal discretion to work well with all colleagues, up to and including senior management.
  • Excellent social skills, listening skills, problem-solving abilities.
  • Shown ability to handle and safeguard confidential information.
  • Excellent interpersonal time management skills with attention to detail and follow-up.
  • Demonstrated ability to prioritize, meet deadlines and work under pressure.
  • Ability to organize and handle detailed information, effectively and in a timely manner.
  • Ability to maintain a positive attitude and adapt to changes in environment and responsibilities.
  • Professional phone demeanor.
  • Strong dedication to continuous learning and professional development.
  • Ability and confidence to learn and use various IT systems, with a proven proficiency in Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint and Excel) required.
  • Demonstrate a clear dedication to safety and security


Requirements:

  • High School diploma or equivalent education.
  • Minimum of 5-7 years of experience working in an office environment.
  • Very efficient, organized and enjoy assisting others.
Relocation assistance is not available with this position.

This position offers a complete benefit package, including 401K/ESOP, pension, health, life, vision, and dental insurance.

ADM requires the successful completion of a pre-employment drug screen and a background check.

ADM is an EOE for minorities, females, protected veterans and individuals with a disability
To apply please click on APPLY TO THIS POSITION
Job Post Date: 12/21/19
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Last Updated: 04/01/2020