Paralegal - Chicago, IL

Apply to this position

Job Title: Paralegal - Chicago, IL
Location: Chicago, IL, Midwest United States, USA

Company: Archer Daniels Midland Company (ADM)
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Career Type: Operations
Job Type: Full Time

Job Description: Job Description

Paralegal - Chicago, IL

This role provides corporate paralegal support primarily to ADM's corporate functions, legal entity management and common stock/equity plan records. Under the supervision of the Associate General Counsel, Corporate, Securities and M&A, the Paralegal will:

Day-to-Day Duties:

Collaborate with stock transfer agents and record keepers re ADM common stock and related matters (including treasury shares, support for audits/audit-related matters, escheatment, regulatory examinations, and a variety of other matters connected to transfer agent); liaise with Depository Trust & Clearing Corporation (DTCC) re stock-related matters.
Support monitoring and compliance with New York Stock Exchange matters and policies (contact re various matters in connection with Listing Manager portal/dividend reporting, etc.; NYSE Annual Written Affirmation/CEO Certification); ADM status/listing confirmation requests.
Assist with the preparation of forms and management/deadlines relative to U.S. Securities and Exchange Commission (SEC) required Section 16 filings for officer/director activity (SEC Form 3, 4, and 5 as needed) and management of EDGAR codes for same; provide support for insider trading compliance matters including coordination with Fidelity.
Proxy statement assistance (participate and assist in planning and coordination, where needed, including director/officer questionnaires, communication and management of information with external counsel, transfer agent, proxy solicitor, New York Stock Exchange, DTCC, and others; assist with invoice process for same).
Provide support with compliance with California Annual Statement of Information/Corporate Disclosure Statement (closely connected to proxy information).
Annual meeting assistance, as needed.
Assist with the organization and maintenance of corporate minute books, records, and files and maintenance of the Company's subsidiary management database, including adding new users, review and removing users as needed.
Assist with drafting and filing of corporate formations, qualifications, dba/name registrations, amendments, withdrawals, mergers and dissolutions.
Assist with drafting resolutions, written consents, secretary/officer certificates, affidavits, incumbencies, and powers of attorney and similar corporate documentation.
Assist with internal subsidiary restructurings (including review and proper execution of related agreements, resolutions and certifications) for U.S. and International subsidiaries.
Managing outside vendor relationships related to legal entity management and state filing/reporting including reviewing, entering and approving invoices.
Respond to requests for information and documentation from internal and external stakeholders regarding the company group legal entities, including running reports and generating legal entity organizational charts, affiliate ownership confirmations, and know-your-customer (KYC) or ultimate beneficial owner (UBO) requests.
Other general corporate paralegal tasks.

Required Skills/Experience:

5+ yrs prior paralegal experience preferred
Experience in software for Section 16 filing, entity management, subsidiary governance and database management (hCue preferred)
Proficiency with Microsoft Suite; ability to learn other software programs quickly
Strong communication, organizational, and critical thinking skills
Superb attention to detail
Ability to multi-task and prioritize work to meet applicable deadlines
Ability to exercise discretion and maintain confidentiality of sensitive information
Self-motivated; ability to work both (i) independently to complete tasks and respond to department requests and (ii) with others to leverage their resources

Education Requirements:

High school/GED
Bachelor's degree, preferred
Paralegal certification, preferred (or equivalent experience)

Excited about this role but don't meet every requirement listed? Studies show that often applicants will self-select out if they don't check every box. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:91866BR

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.

To apply please click on APPLY TO THIS POSITION

Job Post Date: 04/02/25