• Ensure the smooth and proper implementation of contract terms and conditions in coordination with foreign counterparts, customers, suppliers, brokers, freight forwarders, shipping companies/agents, banks, government agencies and other entities.
• Implement improvements in order to maximize resources, ensure compliance, as well as continuous update on related mandates and/or regulations affecting operations.
• Responsible for mail/courier services, general file management, government registrations, claims handling and any other responsibilities as deemed necessary by Management.
• Import Permit processing and follow-ups

• Lead BAI, BPI, BOC, FDA, PCA, and other government registrations

• Provide support to new-hire onboarding, i.e. office supplies, small equipment, and small tools only (excludes handset, computer, and corresponding accessories)
• Business-related travel:
  • Support local and international travel arrangement(s) of colleagues. Note: To cover transportation, lodging, and meeting venue bookings/arrangements
  • Prepare supporting documents for work permits or VISA applications
• Office management and administration:
  • Leases, i.e. office space, vehicles and equipment
  • Office, vehicle and equipment insurance
  • Sourcing and procurement of office stationery, supplies, pantry supplies
  • General maintenance and facilities management
  • Maintain current business permits; to include maintenance of accurate records and archive documents of business permits, registrations, office administration matters
• Liaise with Building Management & Office Contractors for general office/maintenance issues
• Other tasks or responsibilities as may be assigned.

• Extensive experience on logistics, government (e.g. customs, tariff, etc) regulations on import/export processes, procedures and terminologies
• Familiarity with the import/export cycle and comfortable in dealing with customers, suppliers, brokers, freight forwarders, shipping companies/agents, banks, government agencies and other entities
• Knowledgeable on Letters of Credit and other trade payment/trade finance modes
• Excellent knowledge and use of Microsoft office software (Outlook, Excel, Word, PowerPoint)
• Highly analytical, assertive, decisive, and a good communicator (oral and written)
• Very detail-oriented and cost-conscious.
• Good communication and project management skills.
• Flexible and able to establish an effective and productive working relationship within all levels of the organization; able to maintain high ethical standards.
• Capable of working as part of a lean team, resourceful and can deliver output based on set time frames.
• Willing to work flexible hours with occasional travel.

• Challenging tasks, short decision-making processes and a high level of personal responsibility
• Room for innovative thinking and growth with the possibility to manage your own career path.
• A company culture which promotes continuous learning and diversity.
• Excellent career opportunities in a world leading nutrition company.
• ADM is a company where managers and colleagues are encouraged to discuss and enable the flexibility that is needed to meet the demands of work and life.

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