• Ensure complete confidentiality on all sensitive legal and business matters
• Proactively manage complex and frequently changing calendars, taking initiative to resolve scheduling conflicts and maintain seamless daily flow
• Coordinate complex global travel arrangements and prepare accurate expense reports
• Assemble and prepare documents, presentations, reports, and correspondence for both internal and external use, often under tight deadlines
• Design and deliver polished PowerPoint presentations for use in meetings with the executive team, board, and external stakeholders
• Maintain and organize administrative, reference, and legal files, ensuring accurate documentation and timely follow-up
• Create, format, and distribute Excel reports compiled from various internal and external sources
• Review, route, and secure approvals from multiple departments, ensuring timely turnaround on key matters
• Manage multiple Microsoft SharePoint sites and Teams channels, overseeing document repositories, permissions, and access controls
• Plan, coordinate, and manage meetings and events, including those involving external counsel and other key individuals
• Support leaders, at times, during non-standard hours due to travel or urgent company priorities

• Strong spirit of teamwork and proven ability to cultivate and maintain positive working relationships at all levels, both inside and outside the organization
• Maturity, professional demeanor, and personal discretion to confidently interact with senior leaders, directors, and external partners
• Independent decision-making and problem-solving skills with a logical, systematic approach to developing solutions
• Excellent communication skills emphasizing clear, concise writing and speaking
• Outstanding listening, organizational, and time management skills, with meticulous attention to detail and follow-up
• Demonstrated ability to work under pressure to meet critical deadlines
• Prudent judgment in handling highly confidential and sensitive issues
• Flexibility and a positive attitude in adapting to changing priorities and environments
• Commitment to continuous learning and proactively seeking opportunities for process improvement

• A bachelor's degree is preferred but not required and/or a minimum of five years of executive assistant or equivalent high-level administrative experience
• Proficiency in the Microsoft Office Suite (SharePoint, Teams, Outlook, Word, PowerPoint, Power BI, and Excel) required;
• Familiarity with Document and Matter Management systems as well as tools such as DocuSign, Adobe Professional and Compare ware software is preferred

To apply please click on APPLY TO THIS POSITION