Administrative Assistant (m/f/d)

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Job Title: Administrative Assistant (m/f/d)
Location: Heidelberg, International/Other

Company: Archer Daniels Midland Company (ADM)
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Career Type: Administrative/Clerical
Job Type: Full Time

Job Description: Job Description

We are seeking a highly organized and proactive Administrative Assistant to support our team with day-to-day operations. This role is essential to ensuring smooth workflow, effective communication, and efficient administrative processes across the Department. The Administrative Assistant will provide support and assistance across defined Department activities, coordinate multifunctional and global projects across stakeholders, and provide system administration within Department platforms. This role reports into the Global Director Marketing & Consumer Insights.

Responsibilities:

Manages Budgeting and Invoicing for the Department
Consolidating annual plans into one cross-business overview
Updates Global Department Organigrams & employee lists for Leadership team (quarterly)
Oversees the Global Department Calendar kept in Teams
Supports with the organization of Global quarterly Webcasts
Tracks deliverables across Department Development Workstreams and reports updates to Department Council
System administrator for the library supporting Sales
Assists in the development and administration of Department training programs
Supports Product Trainings for internal Teams
Manages Contractor IDs and approvals
Oversees LinkedIn Learning administration for Department team member permissions
Attends and supports monthly Department Council Meetings including agenda & action items
Manages updates for Department Sub-team Sharepoint page
Update/Maintain library of secondary & proprietary research projects
Additional Projects can be assigned as required
Participate in Heidelberg office duties (collecting post rotation, managing office supplies, safety/first aid team, etc.)

What will make you successful

You have already experience working as an assistant or in a coordination role and understand the dynamics of supporting fast-paced teams
You are highly organized, structured, and enjoy coordinating and delegating tasks across projects and teams
You are tech-savvy and confident in using tools such as MS Teams, SharePoint, Outlook, and other collaboration platforms
You are fluent in English - both written and spoken - and have a working knowledge of German to support occasional on-site tasks in the Heidelberg office
You are open-minded, creative, and bring a fresh perspective to everyday tasks
You take initiative, understand tasks without needing detailed instructions, and work proactively to find solutions
You are eager to learn, and continuously develop your professional skills
You thrive in cross-functional collaboration, working with various departments and stakeholders- including senior leadership and VPs
You enjoy being the central point of coordination and bring positive energy into team interactions

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.

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Job Post Date: 07/25/25