Administrative Assistant

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Job Title: Administrative Assistant
Location: Poznan, International/Other

Company: Archer Daniels Midland Company (ADM)
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Career Type: Administrative/Clerical
Job Type: Full Time

Job Description: Job Description

We are looking for a proactive and well-organized Administrative Assistant to support the day-to-day operations of our office. This role is essential to ensuring smooth administrative processes and effective communication across the organization. The successful candidate will work closely with the Office and Admin Services Coordinator and various departments, playing a key role in maintaining a well-functioning and welcoming office environment.

Administrative Assistant will report to the EMEA GBS Engagement & Communication Manager and Administration Lead.

Responsibilities:

Support daily office operations in close collaboration with Office and Admin Services Coordinator, including reception services, parking, and office access management
Communication with vendors, ordering office supplies, and ensuring proper maintenance
Organization of internal meetings, business events, and guest visits, team integrations, and celebrations.
Hands-on support for onboarding, offboarding, workspace planning, and well-being programs
Support in ensuring compliance with internal policies, health & safety standards, and administrative procedures.
Handle documentation flow and correspondence, archiving processes, courier services
Maintain accurate records of office expenses and prepare reports as needed

Requirements:

Previous experience in an administrative or office support role is preferred
Fluency in English and Polish (spoken and written)
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proactive attitude with attention to detail
Willingness to work 5 days per week from the Pozna office

Our Offer:

Competitive salary & benefits including private medical care and Multisport,
Contract in a stable, international company for the 13th time awarded as one of the best employers by the magazine Fortune,
A great opportunity to grow and develop in a team of professionals,
Stable work and career opportunities in different areas and locations of the market-leading company,
Work in great localization in an A-class office building (Business Garden),
Language online courses paid for by the employer,
Financial support in obtaining the ACCA or CIMA certificate; ADM has the status "ACCA approved employer" (Platinum Level) and "CIMA approved employer"

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.

To apply please click on APPLY TO THIS POSITION

Job Post Date: 06/21/25