POSITION TITLE: HUMAN RESOURCES/PAYROLL ADMINISTRATOR
REPORTS TO: DIRECTOR, PEOPLE & CULTURE
LOCATION: HYBRID

POSITION SUMMARY:

Reporting to the Director – People & Culture, the HR and Payroll Administrator will be responsible for participating in the search process, overseeing the full-cycle payroll function, and administration of both the company benefits and pension plan(s). This role will also be responsible for developing and maintaining strong working relationships with both internal and external customers, suppliers and agencies.

POSITION RESPONSIBILITIES:

Human Resources and Administrative

• Office supply inventory and ordering
• Answer telephone and direct callers to correct person or take accurate messages
• Greet visitors, determine nature of business and direct them to the correct person
• Participate in search function including; advertising vacancies, collecting resumes, conducting phone screens and references, and organizing in-person interviews
• Assemble interview packages and also new hire kits
• Remain updated and communicate changes related to benefits or pension changes, payroll regulations and labour standards
• Oversee benefits and pension administration including; new hire entries, disability claims, employee assistant or inquiries, and, updates related to wage or personal information changes
• Create and maintain employee files, both electronically and hard copy
• Administrator for probationary review process
• Assists with special projects and performs related duties as assigned

Payroll and Accounting

• Coordinate the payroll process within required and established guidelines
• Responsible for entire payroll process related to both salary and hourly personnel
• Ensure bank reconciliation process if followed, accurate and timely
• Compile payroll data such as garnishments, vacation time, insurance and other relevant deductions
• Extract timesheets and review work hours for completeness and accuracy
• Ensure that hours are categorized and allocated to correct cost centers
• Oversee timeclock entries and verify any discrepancies with appropriate manager/supervisor
• Update and maintain accurate records management system
• Create required internal management reports from the payroll system
• Ensure all pay rate changes are made accurately and in time for effected pay period
• Follow proper payroll procedures are followed for terminated employees
• Remain updated and communicate changes related to benefits or pension changes, payroll regulations and labour standards
• Reconciliation of payroll totals to ensure all deductions and benefit plan payments are made as scheduled
• Accurate processing of sick pay, benefits, pension and vacation payouts
• Respond to employee and government agency inquiries in regard to payroll and pension
• Ensure accurate creation and timely distribution of T4s
• Accurate reporting; year-end payroll and monthly benefits and pension
• Accurate and timely expense payment review and processing
• Other accounting duties as assigned

EDUCATION AND EXPERIENCE:

• Degree or diploma in Human Resources and/or Accounting
• Minimum 3 years experience conducting full-cycle payroll in a salary and hourly work environment
• Experience with benefits and pension administration
• Experience with Payworks payroll software will be considered an asset

OTHER REQUIREMENTS:

• Exceptional communication skills
• Knowledge of human resources and accounting practices
• Ability to prioritize competing deadlines through organizational skills and multi-tasking
• Proven data entry skills, both efficiently and accurately
• Ability to work independently as needed, and closely with all levels of staff and management
• Proficient in the use of computers and software including Microsoft Office Suite
• Familiar with The Rack as a company along with products/services available

Interested in joining our team? Click on the "APPLY TO THIS POSITION" icon to apply now!