The Accounts Payable Specialist is responsible for ensuring the accurate, timely, and compliant processing of all vendor invoices, expenses, and payments.

• Receive, review, and process vendor invoices for accuracy, proper approval, and correct coding.
• Match invoices to purchase orders and receiving documentation (2-way or 3-way matching)
• Enter invoices into the accounting system in a timely manner.
• Prepare and process weekly or scheduled payment runs (checks, ACH, wire transfers, credit cards)
• Reconcile vendor statements and resolve discrepancies or billing issues.
• Maintain the vendor master file, including setup, updates, and documentation compliance.
• Respond to vendor inquiries regarding payment status and account balances.
• Assist with month-end and year-end closing activities, including accruals and reconciliations.
• Support audits by providing documentation and explanations as requested.
• Work closely with accounting management to prepare detailed account analysis and reconciliation.
• Ensure compliance with company policies, tax requirements (e.g., W-9s, 1099s), and internal controls.
• Identify opportunities to improve accounts payable processes and efficiency.
• Review and process employee expense reports in a timely manner to ensure proper reimbursement.

Education and/or Experience - An associate's degree in accounting and two years related accounts receivable, accounts payable, and accounting administrative experience is preferred. Experience in AS400 operating system, word processing (Microsoft Word), spreadsheet applications (Excel), Internet, and e-mail is preferred.