Purchasing Admin Executive

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Job Title: Purchasing Admin Executive
Location: Thuan An, International/Other

Company: Archer Daniels Midland Company (ADM)
Industry Sector: Agribusiness
Industry Type: Input Retail, Cooperative and Related Crop Services
Job Type: Full Time

Job Description: Job Description

Key accountabilities:

This role is responsible for executing and supporting direct procurement activities to ensure the timely and cost-effective of RMs purchases for production in alignment with legal and ADM policies.

Purchase Order Management

Prepare and manage the order confirmation, contracts/PO in physical and through application in compliance with ADM policies & procedures.
Align with buyers to ensure the compliance with ADM contract terms and mitigating risks
Track and manage purchase orders: ETD/ETS/ETA of shipments/deliveries, shipping/delivery documents, customs clearance process, FX hedging and payment process.
Insurance declaration on I-cargo system, if required
Monitor discounts/penalties on quality, delays, or invoice/price discrepancies.
Co-ordinate with Buyers/Logistic on monitoring stock levels to avoid stockouts, if any.
Maintain accurate records of purchases
Custody of original documents and scanned copies according to legal & ADM regulations

Cost control

Ensure RMs specifications on contracts in complied with ADM standard specifications and National standards. Any discrepancies should be alerted to higher levels and Regulatory Team.
Track and manage domestic handling costs, invoices related to purchases on-time and in line with service providing agreements (customs clearance fee, inspection fees, transportation costs, ....)
Manage and mitigate risks on delay of shipping docs, specialized inspection process, customs clearance process, quality conformity process,...
Ensure customs import process in compliance with ADM Standard Operating Procedures on RM import and general Customs regulations. Liaise with Trade Compliance for any issue or supporting.

Vendor Management

Create and update information of vendors in according to ADM Vendor Maintenance Policy
Custody of Vendors' certifications: Incorporate Certification (KKD), Bank's confirmation, other quality management certifications (HACCP, GMP, ISO...)
Custody of Vendors' confirmation on ADM's Supplier Expectation

Reporting & Analysis

Prepare regular procurement reports (Ex : GIT, ...)
Assist in audit and risk assessment processes
Others as guidance

- Adhere to established standard operating procedures; ADM policies & local regulations

- Proactively identify issues with day-to-day processes and resolve and/or communicate the issues to management in a timely manner, as needed;

- Perform other duties and functions as assigned by line manager.

Qualifications

Bachelor or College's degree
At least 1 years working experience in purchasing execution and import-export customs process
Experience in the feed or feed additives industry is a plus, or exposure to agricultural/food-related products.
Can do attitude

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

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Job Post Date: 05/09/26