Administrative Assistant, Part-Time, Seasonal (Salinas, CA)

Description

Do you have excellent communication and interpersonal skills? Do you have an interest or background in agriculture? Are you proficient with Microsoft Windows applications and ERP order entry systems? If so, and you have excellent attention to detail with strong organizational skills, we want to hear from YOU!

Wilbur-Ellis has experienced success and growth in marketing and distributing agricultural products and services for over a century. Join us and grow your career with a strong and profitable industry leader offering competitive compensation, tremendous growth and development opportunities, and a people-first work environment. Come grow with us!

General Purpose and Scope of Position:

Wilbur-Ellis is seeking an experienced Administrative professional to provide office administration services in a fast-paced, customer-focused sales environment. The ideal candidate will assist in all aspects of administrative duties and customer service including order processing and invoicing.

Key Skills and Abilities include:

• Strong organizational skills and the ability to multi-task
• Requires excellent interpersonal skills between both customers and fellow employees
• Excellent attention to detail
• Strong oral and written communication skills
• High-level of professionalism
• Ability to take initiative, work autonomously, and own a project through the completion
• 5+ years of experience in an Administrative Assistant role
• Bookkeeping experience desired
• Knowledge of mathematical concepts and the ability to apply such concepts as fractions, percentages, and ratios to practical application with accuracy
• Demonstrated a high level of proficiency in the Microsoft Office Suite, with an intermediate level of MS Excel
• Experience with JD Edwards software preferred
• Ability to collaborate and contribute to a team environment
• Requires the ability to work in a very fast-paced seasonal environment
• Work closely with other branch locations as needed within the region

Key Personal Attributes:

• Strong attention to detail
• Confident, professional, and able to collaborate with employees from all levels
• Positive attitude
• Outstanding customer service focus and desire to support
• Advanced interpersonal, written, and oral communication skills
• Agriculture industry experience is a plus
• College or trade school equivalent education preferred
• Willingness to work overtime as needed

Specific Responsibilities include:

• Customer Invoicing; a daily repetitive duty
• Accurate recordkeeping of invoices, delivery tags, and shipping documents
• Assist with accounts receivable and related as necessary including customer support, prepays, online portal, past-due accounts.
• Respond to customer inquiries in a timely, accurate, and appropriate manner
• Make use of standard office equipment, computer software programs, fax machines, postage machines, copier machines, etc. to effectively perform all aspects of position responsibilities
• Provide administrative support and assistance to area branch operation staff, sales staff, and managers.
• Excellent verbal and written communication skills, bi-lingual (Spanish/English) a definite plus
• Answer multi-line phone system
• Attending training sessions and meetings when necessary
• Other duties as required

Compensation and Benefits:

• In compliance with all states and cities that require transparency of pay, the base compensation for this position ranges from $19.33 - $25.80 per hour.  Note that wages may vary based on location, skills, and experience.  This position is eligible for vacation, holidays, health, dental, vision, mental health, retirement plans, and other benefits. 

If you are an internal employee, please notify your manager prior to applying for this position. Thank you! 

COMPANY CULTURE  

 Wilbur-Ellis is a company you can be proud to call your employer Wilbur-Ellis markets and distributes agricultural products, animal feed, and specialty chemicals, and food ingredients. A privately held and consistently profitable company, we employ more than 4,000 people throughout North America and Asia-Pacific.

Wilbur-Ellis is for and about people

Wilbur-Ellis has enjoyed over 100 years of success and growth, all thanks to our people. Our employees are both leaders and team players who thrive on creativity, entrepreneurial spirit, and a dedication to quality work, our customers, and each other.

Wilbur-Ellis invests in the industry's best workforce

Wilbur-Ellis invests heavily in our employees by offering skill development and training, competitive compensation and benefits, and a tradition of promoting from within for a broad range of career opportunities. And we foster a supportive, people-first work environment.

Job Code:ADMIN011396