International Documentation Assistant

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Job Title: International Documentation Assistant
Location: Overland Park, KS, Midwest United States, USA
Company: The Scoular Company
Industry Sector: Agribusiness
Industry Type: Commodities and Trading
Career Type: Administrative/Clerical
Job Type: Internship/Summer Work Experience
Salary: N/A
Job Description:

Scoular is an employee-owned $6B agribusiness leading the way since 1892. We buy, sell, store, handle and process grain and ingredients by leveraging our global networks and expertise in international trade and transportation. Employing more than 1,000 people in over 100 offices and facilities in North America and Asia, we provide safe and reliable solutions to farmers, grain processors, renewable energy producers, and manufacturers of animal feed, aquafeed, pet food, and food, beverage, and supplements. Our deep involvement in the global agricultural supply chain gives us the ability to quickly assess market needs and identify opportunities for growth and innovation.


The International Documentation Assistant is responsible for collecting and assembling all documents necessary so Scoular’s customers can successfully import cargo in a timely fashion allowing Scoular to get paid in full per contract terms.  This role collects and compiles relevant documentation for export or import shipments in accordance with the underlying contract terms and governing regulation (domestic and international). This position interacts with domestic service providers, our global customer base and banking channels, and is instrumental in ensuring successful cargo clearance and payment collection. As this position works with global customer base located in different time zones, this role needs to communicate clear documentation instructions to suppliers and customers in a timely manner.


Essential Functions

  • Review and verify sales contracts, shipping instructions and Letters of Credit. Clarify and adjust when required

  • Apply , review and collect various 3rd party documentation  - such as Phytosanitary Certificate, Quality Certificates, Ocean Bills of Lading

  • Ensure acquired documentation is complete and accurate, presented to customers and/or banks prior specified due dates

  • Responsible for collecting, producing, and assembling on all assigned contracts the shipping documents necessary for presentation for payment

  • Communicate and follow up with all parties involved to make sure all required docs are received correctly and in a timely manner

  • In order to make shipments successful, the International Documentation Specialist must work closely with the Scoular merchants, logistics department, trade finance, banks, suppliers, customers, and ocean freight providers from around the globe

  • Respond to customer inquiries and communicate with customers and internal stakeholders to provide updates regarding assigned shipments

  • Maintain transparency of progress of the process above for manager or any party of the transaction. Make sure all the documents are acquired prior to due dates specified by management

This position can be located in Overland Park, KS or Minneapolis, MN


In performing their responsibilities, employees are expected to perform quality work within deadlines with or without direct supervision, interact professionally with other employees, customers and suppliers, work effectively as a team contributor and independently while understanding the necessity for communication with other employees and throughout Scoular.






  • Ability to perform in fast-paced environment with attention to detail

  • Ability to work independently and proactively to identify, research, and solve problems

  • Ability to organize and prioritize detailed multiple tasks

  • Ability to communicate concisely instructions to sellers & customers in foreign countries

  • Ability to think quickly and creatively in order to resolve customer & seller documentation issues

  • Strong knowledge of MS Office, Word, Excel

  • High organizational capabilities along with ability to multi-task, prioritize workflow and complete tasks with a high level of accuracy, responsibility, and efficiency

  • Ability to effectively manage time and be self-motivated


Physical environment/working conditions

  • Scoular is a Drug-Free Workplace (for more information See the Drug Free Workplace Act of 1988 or your location’s Federal Workplace Poster)

  • Scoular is an at-will employer. Employment is considered voluntary for employees and employers.

  • This is a full-time job that may require occasional overtime

To apply please click on APPLY TO THIS POSITION
Job Post Date: 03/15/22
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