Requisition ID: 44886

Job Description

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.

About the role.

As an Executive Assistant, you will provide proactive, high-level administrative support for 4 VPs, ensuring seamless day-to-day operations and enabling organizational effectiveness. You will demonstrate exceptional organizational skills, discretion, confidentiality, and sound judgment while managing competing priorities in a fast-paced, matrixed environment. This hybrid role is based in Toronto.

This is a 12 month contract role.

What you’ll be doing.

• Manage and prioritize the senior executive’s calendar and inbox, ensuring schedules are optimized for efficiency and productivity.
• Anticipate business needs and coordinate activities across functions and global teams to drive alignment and execution.
• Schedule meetings, appointments, and events, including developing agendas, preparing materials, recording minutes, and tracking action items.
• Serve as a key point of contact for internal and external stakeholders, addressing a high volume of sensitive requests and priorities.
• Monitor departmental deliverables and deadlines, proactively managing reminders and time allocation to support successful execution.
• Coordinate complex domestic and international travel arrangements and manage expense reporting and reimbursements.
• Support virtual and onsite meetings, leadership events, annual strategy sessions, and offsite planning activities.
• Drive office efficiency through process improvements, documentation updates, document formatting, and supply management.
• Assist with onboarding new team members by coordinating schedules, resources, and experiences that support successful integration.
• Provide additional administrative support as needed
   

What you’ll need to be successful.

• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior-level executives in a fast-paced, matrixed environment.
• Strong collaboration skills with the ability to work effectively as part of a team and contribute to shared goals.
• Exceptional organizational and prioritization skills with the ability to anticipate needs and adapt to changing business demands.
• Proven ability to exercise independent judgment, maintain discretion, and handle confidential information appropriately.
• Strong attention to detail and commitment to accuracy and quality in all aspects of work.
• Proficiency in Microsoft Office Suite, including Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.
• Experience with Concur or similar expense management systems is preferred.
• Excellent verbal and written communication skills with the ability to interact professionally with stakeholders at all organizational levels.
• Strong problem-solving capabilities and the ability to proactively manage competing priorities and resolve challenges.
   

About the team.

You will be part of a collaborative and high-performing team that supports senior leadership and key business initiatives across the organization. This role works closely with cross-functional partners and global stakeholders to ensure alignment, operational excellence, and a positive employee experience. As a trusted partner to senior leadership, you will play a critical role in enabling team effectiveness and organizational success.

About McCain.

• Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

AI & Digital Capabilities.

At McCain, AI and digital capabilities are part of how we work and innovate. We value curiosity toward emerging technologies and the thoughtful, responsible use of AI-enabled tools to improve outcomes as part of our future-ready culture.

The McCain experience.

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.

Our purpose is grounded in building meaningful relationships. We’re big believers in the power of working together in person—it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.

Compensation Package: $52,600.00 - $70,200.00 . CAD annual base salary equivalency, paid in alignment to contract term 

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.