• Lead and coordinate the Trade Execution and Contract Administration activities supporting the Danube region, ensuring compliant, accurate, and efficient execution of commercial contracts.
• Own the end-to-end contract administration process, from contract creation and confirmation through amendments, execution, settlement, reconciliation, and final closeout.
• Ensure commercial contracts are accurately captured in ERP and other systems, including pricing, quantities, quality specifications, delivery terms, Incoterms, payment terms, freight terms, and other key contractual conditions.
• Review contracts and supporting documentation for completeness, accuracy, and alignment with agreed commercial terms, company policies, and applicable regulations.
• Coordinate contract confirmations, amendments, extensions, nominations, delivery instructions, and other required contractual notices with Commercial and counterparties.
• Maintain accurate contract records and ensure timely filing and retention of contractual documentation, correspondence, certificates, quality documents, shipping documents, and settlement records.
• Monitor contractual obligations, milestones, shipment and delivery schedules, tolerances, quality requirements, and other key execution dates to proactively identify and address deviations.
• Lead coordination of end-to-end execution activities with Commercial, Logistics, Finance, Accounting, Risk Management, Operations, suppliers, customers, inspection companies, carriers, and other service providers.
• Establish and monitor execution processes to ensure timely notifications, nominations, delivery instructions, documentation, invoicing, settlements, risk transfer, and contract closeout.
• Monitor contract performance and identify execution risks, contractual deviations, operational issues, and financial exposure; escalate and resolve issues proactively.
• Support the management and resolution of contractual disputes, claims, quality issues, demurrage, shortages, penalties, and other execution-related matters.
• Partner with Finance and Accounting to ensure accurate invoicing, accruals, settlements, receivables, payables, and resolution of discrepancies.
• Ensure compliance with applicable trade terms, Incoterms, GAFTA, FOSFA, company policies, sanctions requirements, and other relevant contractual and regulatory requirements.
• Develop and maintain standardized contract administration and trade execution processes across the Danube region, identifying opportunities to improve consistency, controls, visibility, and efficiency.
• Develop reporting and performance metrics that provide visibility to contract status, execution performance, open items, claims, costs, and financial exposure.
• Build and maintain strong relationships with customers, suppliers, counterparties, and internal stakeholders to ensure effective execution and resolution of issues.
• Provide leadership and guidance to the team, developing capabilities and establishing clear accountability for contract administration and execution activities.
• Drive a culture of operational excellence, continuous improvement, risk awareness, and cross-functional collaboration across the execution function.
• Partner closely with Commercial, Finance, Accounting, Logistics, Risk Management, and IT to continuously improve the end-to-end trade execution and contract administration process.

• Bachelor’s degree in economics, Business Administration, Supply Chain, Agriculture, Engineering or a related field.
• 4+ years of experience in trade execution, supply chain, within commodity trading company
• Prior leadership experience with progressively advancing level of leadership responsibilities
• Fluency in Romanian and English

• Strong Excel skills and proficient knowledge of Microsoft Office applications.
• Professional proficiency in English, both written and spoken.
• Strong analytical, organizational and problem-solving skills.
• Ability to manage multiple priorities and work effectively under deadlines.
• Excellent communication and collaboration skills.
• Experience in grains, oilseeds, bulk commodities, agribusiness, shipping or related industries.
• Knowledge of Incoterms, GAFTA and FOSFA contracts.
• Understanding of grain quality management and inspection processes.
• Basic accounting and financial reporting knowledge.
• Experience with ERP systems, preferably JDE (JD Edwards).

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