• Work in conjunction with operations management to create, update, and manage project initiatives throughout all project stages, including RG0 through RG5 in Wave.
• Track project status, timelines, documentation, approvals, risks, and key milestones throughout the project lifecycle.
• Ensure project information in WAVE is accurate, current, and aligned with approved scope and funding requests.
• Monitor project progress and proactively communicate risks, delays, or scope changes to appropriate stakeholders.
• Local and Global Invest Board Support
• Prepare FEL documents and/or one-page project summaries as required based on total project spend.
• Present project information or support operations management during meetings with Local and Global Invest Boards.
• Ensure project documentation clearly supports the business case, project scope, cost estimate, timeline, and expected benefits.
• Assist with responses to questions or follow-up requests from investment review boards.

• Create and manage Authorization for Expenditure, in partnership with the operations management team.
• Ensure required MOC documentation is created and appropriate subject matter experts are assigned based on project scope, including but not limited to:
  • Safety
  • Environmental
  • Engineering
  • Operations
  • Maintenance
  • Other required technical or compliance functions
• Review and/or include all applicable quotes, FEL documents, business case summaries, and supporting documentation on the AFE.
• Verify that the AFE is accurate and matches the requested amount in WAVE.
• Track AFE progress through approval and ensure stakeholders are informed of status and next steps.

• Ensure contractors are approved and in good standing in ISN prior to quoting process and project work commencing.
• Confirm contractors meet ADM installation, safety, quality, and compliance requirements.
• Work with regional and location operations management to evaluate contractors based on previous ADM work, industry reputation, capability, safety performance, and overall fit for the project.
• Request for Quote Process
• Work with the procurement team to identify and select a minimum of three qualified contractors eligible to complete the work when possible.
• Ensure contractors selected for RFQ meet ADM installation requirements and are approved to perform the necessary scope of work.
• Include ADM subject matter experts as required for the equipment or systems being installed.
• Coordinate RFQ documentation, scope clarification, walkthroughs, contractor questions, quote review, and award recommendations.
• Support consistent, fair, and well-documented contractor selection processes.

• Review submitted quotes with divisional, procurement, subject matter experts, regional and location management.
• Approve or support approval of selected quotes based on project scope, cost, contractor capability, and business needs.

• Create and upload the JDE budget template in conjunction with the AFE process.
• Verify that the appropriate location contact responsible for creating purchase orders is notified once the budget is approved.
• Work with regional and location management to ensure purchase orders are entered correctly and in advance of work being completed or equipment being ordered.
• Ensure the location contact enters the required purchase requisitions and/or purchase orders for the contractors awarded the work.
• Monitor the purchase requisition and purchase order approval process to ensure approvals are completed in a timely manner.
• Ensure clear communication between sites and contractors once purchase orders are approved.
• Help prevent work from beginning before appropriate approvals, funding, and purchase orders are in place.
• Verify invoices are processed accurately and timely once work is completed.
• Work with location management, procurement, accounts payable, and contractors as needed to resolve budget, PO, invoice, or payment issues.
• On-Site Project Management
• Provide on-site management and coordination for larger or more complex projects.
• Coordinate installation planning with operations and commercial management.
• Meet with contractors during initial facility and design walkthroughs.
• Review initial project start-up plans and assist with on-site coverage, especially during critical phases of the project.
• Monitor project progress against approved scope, schedule, cost, and safety expectations.
• Verify projects are progressing within the timeframes established during the approval process.
• Notify divisional management of expected delays, scope concerns, budget risks, or execution issues as they are identified.

• Conduct monthly project review meetings with key stakeholders.
• Review all current projects and provide updates to the broader team.
• Communicate project status, key milestones, cost updates, risks, delays, and required decisions.
• Maintain visibility to active projects and ensure alignment between operations, divisional leadership, procurement, and other support teams.
• Divisional Project Pipeline Development
• Develop, maintain, and monitor the divisional project pipeline.
• Complete and review 1-year, 3-year, and 5-year project analysis with all locations.
• Assist divisional management in ranking projects as high, medium, or low priority based on the overall needs of the group.
• Support long-term capital planning, resource planning, and project prioritization.
• Identify common needs, recurring project types, cost trends, and opportunities for improved execution across locations.

• Bachelor's degree in Engineering, Construction Management, Business, Operations Management, Project Management, or a related field preferred.
• Prior experience managing capital projects, operational improvement projects, construction projects, or industrial facility projects preferred.
• Experience working with operations teams, contractors, procurement, safety, environmental, and engineering resources.
• Familiarity with capital approval processes, AFE creation, project stage gates, and investment board presentations preferred.
• Experience with project management systems, capital tracking tools, procurement systems, and contractor compliance platforms preferred.
• Knowledge of WAVE, ISN, MOC, FEL, RFQ, AFE, and PO processes is strongly preferred.

• Strong project management, planning, and organizational skills.
• Ability to manage multiple projects across various stages of development and execution.
• Strong communication skills with the ability to work across operations, management, procurement, contractors, and technical teams.
• Ability to read, understand, and review project scopes, contractor quotes, business case summaries, and cost documentation.
• Strong attention to detail, especially related to project costs, approvals, documentation, and compliance requirements.
• Ability to identify project risks and communicate issues in a timely and professional manner.
• Strong follow-up skills and ability to drive accountability across cross-functional teams.
• Ability to facilitate meetings, present project updates, and summarize complex project information clearly.
• Working knowledge of contractor safety, site coordination, and industrial project execution.
• Ability to travel to project locations as needed.

• Estimated travel is 20-25% annually.
• Travel may include site visits, project walkthroughs, contractor meetings, installation support, project reviews, and divisional planning meetings.

• Experience in agricultural processing, industrial manufacturing, food processing, bulk handling, construction, maintenance, or operations environments.
• Experience managing projects involving equipment installation, facility modifications, safety improvements, environmental compliance, or process improvements.
• Experience working with regional and location operations teams.
• Experience supporting capital planning and multi-year project pipeline development.
• PMP, CAPM, Lean, Six Sigma, or related project management certification is a plus.

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