• Maintain and update project information in Ajera project accounting software for the Engineering Services and North America Projects groups; generate monthly invoices and reports
• Review, validate, and process Ajera timesheets, and route employee timesheets for appropriate supervisory approval
• Ensure submitted invoices, timesheets, and purchase transactions comply with established company policies and approval workflows
• Coordinate and process contractor timesheets in Fieldglass workforce management software in accordance with established approval workflows
• Process invoices in Coupa spend management software; create and receive purchase orders for Engineering Services and Capital Project contractors; processing only - no spend approval authority
• Interface with accounting for reconciliation and financial reporting

• Order office and safety supplies as needed
• Maintain copiers and plotters (service calls, supply orders)
• Assist with in-office seating assignments and workspace organization

• Associate's or Bachelor's degree in Business Administration, Accounting, or a related field, OR a minimum of five years of proven experience in an administrative support, project accounting, or similar coordination role
• Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail
• Strong organizational, coordination, and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

• Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred
• Familiarity with ProjectWise or similar document management systems is a plus

• Prior experience in engineering or technical services environments is advantageous

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