• Maintain purchasing records, files, and documentation while ensuring accuracy and compliance with company procedures.
• Create, process, and track purchase orders in Maximo and Coupa to ensure timely procurement and accurate order status.
• Issue and maintain monthly and annual purchase orders for production chemicals and other operational materials.
• Match receiving documentation with purchase orders, process invoices, and resolve purchasing, receiving, and invoicing discrepancies.
• Assist with vendor communications, including price comparisons, warranty claims, returns, and resolution of shipping or receiving issues.
• Develop and maintain spreadsheets, reports, and databases to support purchasing activities, inventory management, and plant cost analysis.
• Maintain daily production and inventory records to support manufacturing operations and ensure accurate reporting.
• Update inventory management systems with production, shipment, and receiving data to maintain accurate inventory balances.
• Record and track daily shipments, maintaining detailed inventory spreadsheets and supporting documentation.
• Reconcile production, inventory, and shipment data, investigating and resolving discrepancies to ensure data integrity.
• Complete month-end reporting and inventory reconciliations.
• Upload and maintain production reports while supporting accurate operational and financial reporting.
• Serve as the primary point of contact for incoming phone calls, visitors, and general office inquiries, providing professional customer service.
• Maintain organized production, purchasing, inventory, and financial records in accordance with company record retention requirements.
• Provide administrative support to operations, maintenance, accounting, and leadership teams, assisting with special projects and other duties as assigned.

• Strong attention to detail with excellent organizational skills.
• Ability to reconcile inventory, production, and financial data accurately.
• Experience working with ERP and inventory management systems such as Maximo or Coupa preferred.
• Proficiency in Microsoft Excel and spreadsheet management.
• Strong analytical and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
• Effective verbal and written communication skills.
• Ability to work independently while collaborating with operations, accounting, and supply chain teams.

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