The Merchandise Accounting Assistant has primary responsibility for maintaining accounts payable and receivable while following company and division policies and procedures. This position’s duties include processing of settlements, freight and miscellaneous payables, accounts receivable, and maintaining accurate inventory records. Ultimately, a successful Merchandise Accounting Assistant will ensure duties are completed accurately, effectively, and in a timely manner; have a proven ability to continuously learn, problem solve, and implement improvements, and enjoy working with others in a collaborative manner.

The person in this role must have excellent communication skills, both verbal and written, be detail oriented with a high level of accuracy, adaptive, professional, be reliable, and be able to work independently and with a team in a fast-paced and high-volume environment. This person will develop a basic understanding of our business to identify potential issues or opportunities and provide useful feedback to management.

• Review reports including Accounts Receivable, Accounts Payable, Freight Analysis and other miscellaneous reports on a daily/weekly basis and identify actionable items and resolve


• Maintains an organized digital filing system meeting our record retention policy which includes invoices, contracts, reports and payment receipts


• Other specific duties as assigned to support Accounting Department, ensuring proper separation of duties within the accounting team


• Partnering with the Trade Execution team to process settlements for payment in a timely manner


• Reviewing the accuracy and completeness of shipment information


• Completing any prepayments that are required by Trade Execution team


• Partnering with Trade Execution team to process invoices for truck and ocean freight invoices in a timely manner


• Coding invoices accurately into the system in a timely manner


• Ensuring all invoices receive proper approval


• Processing payments and resolving any issues that occur during the process


• Processing of settlements and creating accurate and timely invoices for customers


• Partnering with the Sales team to apply all cash receipts to invoices in a timely manner


• Creating debit/credit memos

About You

• High school diploma or GED


• Detail-oriented


• Strong communication skills and ability to work in a collaborative team environment 


• Ability to organize and prioritize multiple tasks


• Strong mathematical and analytical ability


• Customer-centric, self-motivated problem solver


• Proficiency in MS Office

Preferred

• 2-4 years experience in accounting or related field


• Intermediate understanding of accounts payable and accounts receivable principles and procedures


• Experience with supplier accounts and reconciliations


• Experience with customer accounts


• Understanding of cash flow

We encourage all candidates who are enthusiastic about this opportunity and believe they can contribute to our team's success to apply, regardless of whether you meet every qualification. 

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